7 Business Text Message Templates to Improve Productivity Today

Today, 68% of businesses use text messages to reach their customers. With open rates as high as 98% its no wonder why texting has become key for businesses.

Using text message templates can free up your time. To help you create a personal and more engaging experience, here are some templates for effective business text messages.

Why use text message templates

Text message templates let you answer common questions in no time. Here are three reasons why you should use text templates.

1. Save time on common questions

Setting up message templates to common inquiries will save you and your team time. Which means youll be able to get back to your customers faster. 

2. Ensure consistency across your team

Message templates make sure your team uses the same tone and answers common questions the same way. This ensures quality answers and making sure you share a common voice.

3. Onboard new team members faster

Sharing message templates with your new hires can help bring them up to speed fast. Through using templates, new team members learn how to best respond to common questions or issues.

7 Business text message templates you can use today

1) Introduction message
First impressions are important, even when texting.

Hi there! This is [Your Name] from [Your Company Name]. Is there anything I can help you with today?

2) Follow up after leaving a voicemail and missed calls

80% of calls go to voicemail and typically never followed up on, which is lost business. What if you sent a text message follow up instead?

Hi, I just wanted to follow up as you mentioned youd like to learn about our services. When will be a good time for a call? 

3) Respond to quote requests

Here is message template if youre offering a service and asked for a quote.

Hi, thank you for your interest. Wed be happy to provide you with a quote. Would you mind answering a few questions so we can provide a more accurate estimate? [Enter your screening questions]

4) Customer re-engagement

Use this message to re-engage with your customers.

Hi, I wanted to reach out as we have a promo going on for 25% off your next visit. Would that be of interest to you?

5) Ask your customers for a review

88% of consumers trust online reviews as much as personal recommendations. But many businesses dont ask their customers for reviews.

If youd be so kind, wed greatly appreciate a review. Reviews help us get feedback to improve the service and get more people to discover our service. Heres the link [Insert Link] Thank you so much!

6) Social media follow

Building your companys social media presence is key in doing modern business. Many customers check out businesses social media to gain trust.

It was great talking with you! It would be great to stay in touch with you on social media. Heres our page: [Insert link]

7) Ending conversations

Ending a conversation on a positive and professional note is as important as a good introduction.

Happy I was able to help you out. If you have any further questions, please be sure to let me know. We are available here between 9 AM and 5 PM PST daily. Have a great day!

How to create text message templates

Your default text messaging app (e.g. iMessage) doesnt support message templates. Youll need to use a business service like Riser. Sign up for a free trial here.

Start business texting with Riser

Why should you use Riser for business texting? Riser is the business phone system for modern professionals. It comes with advanced text message features in addition to all you need in a modern phone system. This includes:

  • Local and toll-free numbers in the US and Canada
  • Unlimited SMS and MMS messaging
  • Smart auto attendant for calls
  • Smart auto attendant for text messages
  • Timeline view of customer interactions
  • Personalized customer support within the app
  • Set your business hours
  • After-hours call handling
  • Insights into missed call % and peak call times
  • Re-engage customers with text messaging campaigns
  • Mobile apps for iOS and Android
  • Web-based app for all browsers

Ready to try it out? Get started with a free trial of Riser.

Toll Free Numbers Great for marketing and a national presence, toll free numbers can make your business sound more professional.

Find the perfect Toll Free Number »


Local Numbers A local number is one that starts with an area code specifically for a particular region, city, or state. It’s the easiest way to get a local business number in any city of your choice – whether you live there or not!

Get your new Local Number »


Seamless business texting for the savvy business owner.

Start your free 30 day trial today.